5 Mistakes Not to Make When Choosing a Training Venue

By: MicroTek
08/03/2016

When it comes to training—two of the most critical factors are location and facility. Any training, no matter how well prepared or thought out, can fall flat if held in the wrong place or environment. Your choice of venue may determine the success or failure of your training—thus, be mindful not to make any of these common mistakes when choosing a training venue.

Don't Add a Long Hike to the Training Agenda

A training facility is only perfect if it is in the right spot. Look to see where your venue is situated and compare this to your planned schedule. Are you planning a meal offsite, but the only restaurant within walking distance is a fast-food place? Are hotels in reasonable distance to the training facility or would you have to add a half hour travel time to your attendees’ morning and evening commutes? Even if the hotel is a few miles away, is it in a high traffic area, rendering it as a parking lot during your planned travel times?

The bottom line is… be intentional about choosing your training location and consider the surrounding area. By doing so you can bypass delays and keep your schedule running smoothly.

Finding a Great Meeting Facility for the Wrong Type of Event

You found a beautiful conference center that has plenty of meeting space. While this space may seem like the perfect spot for your event, it could come with hidden labor costs, the inability to choose your own vendors, or be situated in a noisy location.

There are dozens of facility types you could choose to hold your training event—a hotel, university, conference center, etc.—and there are a lot of factors like these to consider. Work with a training services provider that understands your needs so that they can find the right training facility in the ideal location for your event.

Wondering what type of venue you should choose for your training? Read the  Comparative Guide to Training Venues.

Picking a Training Space That Only Looks Great on the Internet

If you’re shopping for venues online, be wary of overly photo-shopped images—what you see is not necessarily what you get. Don’t get me wrong—I am not saying that most locations misrepresent themselves. While these photos can give you a good idea of the types of training spaces available, they might not be the best representation of the condition of the space as it presently exists.

I recommend to always do a site visit. If you’re short on time or this isn’t feasible for you, work with a training rollout/meeting services provider you trust, who is familiar with a wide variety of locations and facilities and can negotiate the best training space at the best price.

It’s also a good idea to check out a facility’s social reputation. Search for them on social media and rating sites to see what others have to say about them.

Assuming that All Meeting Places Offer Reliable and Complimentary Wi-Fi

When it comes to technology, there are many different factors that need to be considered. Despite the pervasiveness of broadband internet, not all of it is reliable and sometimes you have to pay for it. Don’t assume a training room that appears to have the latest technology also offers a safe, fast and free connection for your event.

Even when a training venue does offer internet, make sure that it can support your event’s needs. The connection demands of a training group can quickly become too much for smaller providers. Test the broadband connection to make sure it can handle the connection demands of your group.

Taking the Entire Training Rollout on Yourself

Finding the right venue to host your event is more difficult than it may seem. There are so many options to consider—locations, facility types, potential hidden costs or wasted spending—so why take on all of this work yourself?

Fortunately there are companies, like MicroTek, who can take the guesswork out of venue and site selection, negotiating contracts and logistics management. So why sweat the details and risk the success of your event because you might have chosen the wrong location or environment.

As the adage says, “the devil is in the details”. Overlooking small details can seem trivial, but it could threaten or ruin your entire training event.

There are a number of considerations beyond logistics that can affect the success of your training. Read our post on how a training space can affect the overall attitude of your learners, and ultimately the amount of material they retain.

Read More on Why a Training Venue Matters